ResNav launches RecordVault to turn HR history into a usable asset

ResNav Solutions on Oct. 20 launched RecordVault, a product designed to extract, preserve and search years of HR and payroll data and documents across major HCM and payroll systems. The move aims to help employers make faster decisions on turnover, compensation and retention while keeping audit-ready records tied to each employee.

Why it matters: - RecordVault is aimed at a common HR problem: companies can move current employee fields during a system change, but lose the documents and context needed later for audits, claims, due diligence and workforce decisions. - The product is designed to turn archived HR and payroll history into something teams can search, use and act on without reopening legacy systems. - ResNav is positioning historical workforce records as an operational asset for turnover, compensation and retention decisions, not just a compliance backup.

What happened: - ResNav Solutions launched RecordVault on Oct. 20 in Stoneham, Massachusetts. - RecordVault extracts, preserves and makes searchable years of HR data and documents. - The product stores historical pay, demographic, benefit, performance and time data across major HCM and payroll systems. - RecordVault ties workforce data and supporting paperwork to the same employee record. - ResNav said the product is available in two tiers: RecordVault Pro for mid-market and enterprise teams, and RecordVault Express for small businesses. - To learn more or request a demo, visit the company’s website.

The details: - ResNav has managed workforce history for organizations going through system migrations, acquisitions and legacy platform retirements. - The company says it has preserved more than 3.5 billion workforce records across more than 200 HCM and payroll platform integrations. - RecordVault captures both data and documents at migration or decommissioning. - The system keeps the combined record searchable going forward. - Employees can access their own workforce history directly. - The product is built to support platform consolidation, M&A activity, compliance and audit readiness, and internal decisions on turnover, compensation and retention. - RecordVault Pro is aimed at mid-market and enterprise HR and payroll teams managing complexity at scale. - RecordVault Express is a self-serve option for small businesses that need historical data preserved without slowing down implementation.

Between the lines: - ResNav is arguing that archived HR data has value only if it remains connected to the documents behind it. - The pitch reflects a broader shift in HR tech from storage toward retrieval, usability and decision support. - The product also lowers dependence on IT or manual records requests when teams need older information fast. - CEO Alex Hart said the company sees RecordVault as the next step after preserving workforce history: making it usable, not just keeping it. - VP of Sales Gabe Bell said the archive should keep working when someone needs information from it, rather than failing at the moment of need.

What's next: - ResNav is directing interested customers to request a demo and evaluate either Pro or Express based on team size and complexity. - The company is likely betting that migration projects, acquisitions and compliance reviews will drive demand for searchable historical records tied to employee files. - Organizations using RecordVault can keep full, auditable access to historical payroll and HR data and source documents without maintaining a legacy system.

The bottom line: - RecordVault reframes HR and payroll archives as active infrastructure for compliance, diligence and workforce planning, not dead storage.